Vehicle Workshop: every car, from the gate to the invoice.
For vehicle workshops, service centres and quick-service chains. The GaragePro workflow: booking, check-in, inspection, customer approval, repair, quality check and VAT invoice, all on one job card for one customer and vehicle record.
- Powered by GaragePro DMS
- Tablets for the workshop floor
- Arabic and English
A car through the workshop, on one record
Every car follows the same route, and nobody re-types anything along the way.
- BookedAgainst real bay capacity
- Checked inDamage, photos, signature
- InspectedHealth check, graded
- ApprovedBy the customer, on the phone
- RepairedClocked per job, parts issued
- CheckedQuality gate before release
- InvoicedVAT invoice, paid, released
Bookings against real capacity
Customers book from a link, picking a time that the workshop can actually take, and the booking names the service they need. Reminders link straight to the same page.
A car at the gate, on the counter in one search
The tablet by the door finds the car by plate, shows the owner, the vehicle and the last visit, and lists who is waiting. One tap starts the check-in, where damage, belongings, fuel and the promised time are recorded with the customer's signature.
The job card, and the next step on the button
One job card carries the operations, parts, deposits and the invoice, and moves through its states one earned step at a time: checked in, in progress, awaiting approval or parts, quality check, ready, closed.
- Hold for approval or parts, with the reason recorded
- Deposits collected against the job
- A quality gate before the car is ready
Technicians on tablets
Each technician sees their own jobs: the complaint, the operations with estimated times, and Start, Pause and Complete. They add photos and notes, record inspection results and request parts from the bay.
Parts leave the shelf against the job
Labour and parts sit on the job, each with its cost and its selling price. A part is issued from real stock against the job card, priced from the price list, and returned if it is not used.
Every car knows its next service
A service plan per vehicle, by date and by kilometres. The Service Due report lists what is overdue, due today and due soon, and reminders go out on WhatsApp with a link to book.
An invoice that survives a tax audit
Bilingual tax invoices with both tax numbers, a QR code, VAT per line, the deposit applied and the amount in words, built from the job card so the bill and the work cannot disagree.
The numbers the owner reads
Job profitability shows labour and parts revenue against parts and labour cost for every job, alongside technician performance, promise discipline, lost sales and service due.
A screen for the waiting room
Masked plates and a friendly status in Arabic and English on a TV in reception, refreshed automatically. No names, no amounts, nothing internal.
Also included
Labour catalogue and packages
Standard services with their labour and parts, so a job card starts filled in.
Book times by model
Labour times per make, model and year range, and estimated against actual time on every job.
Vehicle health checks
Graded inspections with photos, sent to the customer in both languages.
Approval on the phone
Customers accept or decline each line and sign on their phone.
Courtesy cars
Loan cars with fuel, odometer and damage recorded out and back.
Collection and delivery
Pick-ups and drop-offs on the driver's phone.
Fleet customers
Company accounts with monthly invoicing and their own portal.
Controls on the till
Credit limits that hold the car, discount ceilings, and parts that never sell at cost by accident.
Grows with you
Switch on insurance claims, warranty, tyres and sublet from GaragePro DMS when you need them.
Vehicle Workshop questions
What is the Vehicle Workshop system?
It is GaragePro DMS set up for a vehicle workshop: bookings, arrival and tablet check-in, the job card, technicians on tablets, parts issued against the job, quality control, service reminders and VAT invoicing, on one customer and vehicle record, in Arabic and English.
How is it different from the full GaragePro DMS?
It is the same system. A workshop uses the aftersales, workshop, parts, CRM and invoicing modules, and can switch on insurance claims, warranty claims, tyres, sublet and fleet accounts whenever it needs them.
Do technicians need a computer?
No. Technicians use a tablet or phone to see their jobs, clock on and off, request parts, add photos and record inspection results. They see the work, not the prices.
Does it remind customers when the next service is due?
Yes. Every car carries a service plan by date and by kilometres. Reminders go out on WhatsApp with a link that books the visit.
Can we use it to maintain our own company vehicles?
Yes, and if you also run trips, drivers and deliveries, Insiders Fleet Management covers transport and maintenance together.
See it with your own data.
A demo takes about forty minutes. Bring a few of your own vehicles, prices and questions, and we will show you how they would run.